VENDOR CLAIMS

VENDOR CLAIM FORM
FEES BACKUP FORM
REIMBURSABLES BACKUP FORM

Need to submit by Express Mail?

Planning, Design & Construction
220 West Sixth Street (Room 300)
Tucson, Arizona 85701

How to use Vendor Claims Forms

The University requires submission of a Vendor's Original Claim for Goods and/or Services Form, as well as appropriate back-up materials, with all Payment Applications.  Applications which are not accompanied by a Vendor's Claim Form, and/or those which are not in compliance with the following requirements, cannot be processed.

Backup documentation is required with all Vendor's Claim forms. Backup for Design Professional fees and reimbursable expenses must utilize the format provided by the University. Backup for Construction Services must utilize the AIA G-702 and G-703 forms.

INSTRUCTIONS

  • Complete, print, sign, and scan the Vendor's Claim Form.
  • For Design Professional services, download the Fees and/or Reimbursable Expenses Back-Up forms, complete the highlighted areas and attach to the Vendor's Claim form.
  • For Construction Services, attach the AIA G-702 and G-703 forms.
  • Organize all forms as well and required back-up documentation into a single bookmarked PDF, in the following specific order:
    • For Design Professional services
    • Vendor's Claim Form
    • Fees Backup Form
    • Reimbursable Expenses Backup Form
    • Any Other Supporting Documentation
    • For Construction Services
    • Vendor's Claim Form
    • AIA Document G-702 and G-703
    • All Other Supporting Documentation
  • Submit electronically as described below:

Additional Information and Contacts

For additional information, contact Jodie Kwong, Assistant Director - Business Services with Planning, Design & Construction at 520-621-9137