Need to submit by Express Mail?
Planning, Design & Construction
220 West Sixth Street (Room 300)
Tucson, Arizona 85701
How to use Vendor Claims Forms
The University requires submission of a Vendor's Original Claim for Goods and/or Services Form, as well as appropriate back-up materials, with all Payment Applications. Applications which are not accompanied by a Vendor's Claim Form, and/or those which are not in compliance with the following requirements, cannot be processed.
Backup documentation is required with all Vendor's Claim forms. Backup must utilize the formats described below
INSTRUCTIONS
-
Complete, print, sign, and scan the Vendor's Claim Form.
-
For Professional Services (Design Professional, CM@R Pre-Construction, D-B Design and Pre-Construction), download the Fees and/or Reimbursable Expenses Back-Up forms provided by the University, complete the highlighted areas and attach to the Vendor's Claim form.
-
For JOC and CM@R Construction Services, attach the AIA G-702 and G-703 forms.OrFor D-B Construction Services, attach AIA G-742 and G-743 forms.
-
Organize all forms as well and required back-up documentation into a single bookmarked PDF, in the following specific order:
-
For Professional Services
-
Vendor's Claim Form
-
Fees Backup Form
-
Reimbursable Expenses Backup Form
-
Any Other Supporting Documentation
-
For Construction Services
-
Vendor's Claim Form
-
AIA Documents
-
All Other Supporting Documentation
-
-
Submit electronically as described below:
-
via Email to PDC Project Manager if smaller than 50MB
-
via Upload to PDC Dropsite if larger than 50MB
-
Additional Information and Contacts
For additional information, contact Jodie Kwong, Assistant Director - Business Services with Planning, Design & Construction at 520-621-9137
